Getting Rid of the “Paste Options” Button

Microsoft has never been known to be particularly good at designing software, particularly from a usability point of view. Sure, they try, but every new “improved usability” trick they reveal ends up being a kludge that most people hate. I am constantly swearing at Microsoft Word and Outlook because of their stupid designs and incomprehensibly dumb choices for usability.

Today I’m focusing on that insane little “Paste Options” button you get whenever you paste some text into a Word document. You know the one:

stupid button

That thing shows up next to your pasted text, usually blocking your view of something on the next line. Its role is to help you decide if you want the pasted text to bring its formatting with it, or to adopt the formatting of the document you’re pasting it in to. You have to expand its menu and choose, or simply type something to make it go away.

Let me say this very clearly: I have been using Microsoft Word almost daily since about 1992. Never in that time have I ever wanted the pasted text to keep its formatting. Not once! I always want it to adopt the formatting of the document I’m pasting into (the “destination” document).

As such, this feature is not only unnecessary, it is useless and annoying. The right thing for Microsoft to have done is make “adopt the formatting of the destination document” the default behaviour. For those few people who want it another way they could have built in a special key combination or put “Paste the stupid way” in the Edit menu.

But no, we’re stuck with it. Or not! I’ll show you how you can get rid of that annoying button in both Word 2003 and Word 2007. If you have a different version of Word, these instructions should still point you more or less in the right direction.

How To Get Rid of Word’s “Paste Options” Button

Word 2003:

  1. Go to Tools > Options.
  2. In the Options dialog, go to the Edit tab.
  3. Uncheck the “Show Paste Options button” box.
  4. Click OK. That’s it! You’ll never see that icon again!

Options dialog

Word 2007:

  1. Click that stupid nameless ball in the upper left corner (the one that makes it difficult to write instructions for because it has no name or label on it — thanks Microsoft).
  2. On the stupid nameless ball menu, choose “Word Options” (at the bottom).
  3. Click “Advanced” in the left sidebar.
  4. Scroll down to the “Cut, copy, and paste” section.
  5. Uncheck the “Show Paste Options button” box.
  6. Bonus! In the four “Pasting…” options, select “Match Destination Formatting.” This makes Word behave the way a non-stupid software company would have designed it.
  7. Click OK. That’s it! You’ll never see that icon again!

Below are the same instructions in graphical form:

Finding the Word Options

Word Options

Lambs into Lions

You should take note as you unpack your summer clothes that it may not yet be time to put away the woolies. As reported on this blog on May 30, 2001:

Get this: May 1, 2001 was the warmest May 1 on record in Montreal (about 28 C). Today, May 30, 2001, is the coldest May 30 on record! Specifically, today had the “lowest high on record” (the high was about 10 C). Grrrrrrr!

It ain’t over ’til it’s over. I’m just sayin’.

CBC Radio News in Decline

Let me begin this small rant by stating that I’ve been a hardcore fan of CBC Radio since before most of you were born. It’s not just the lack of advertising (which can make listening to commercial radio — especially in the morning — downright torturous) that makes me a fan. It’s the high standard of journalistic integrity that I’ve come to know and respect over the years.

Some of that has been in decline recently. Specifically, I’m talking about the quality of news reporting from the local (Montreal) station. Most of it remains quite good, but on a pretty regular basis I find myself shaking the radio and yelling “stop saying that!”

I should have taken notes, because there’s nothing worse than a rant lacking in specifics. I do, however, have one example; something I’ve been hearing on the local CBC Radio news all day today.

As you may know, the price of gas is going up tomorrow due to the imposition of a new tax. The revenue from the new tax will be directed toward public transit costs. That sounds like a great idea to me. The amount of the new tax is 1.5 cents per litre of gas.

It drives me crazy that the CBC Radio reports I’ve been hearing all day start thusly:

Drivers in the Montreal area will want to fill up their tanks before tomorrow…

Grrr! There are two reasons why this news story should not begin like that:

Editorializing. News reports should not tell people what they should do or should want to do. They can say that so-and-s0 says you should do something, but the news reader (and by extension, the writers, editors, and the entire corporation) should not be telling people what to do. That’s basic journalism 101. You could argue that they’re just trying to be “light” and “accessible” or whatever, but that’s what the crappy news departments of commercial radio stations do. It’s not what CBC Radio, with it’s high standards, is supposed to do.

It’s stupid! Do the math; the average small- to mid-size car has a 40 litre gas tank. The price of gas is going up by one-and-a-half cents per litre. Thus, your exercise in racing off to the pumps to beat the increase will save you about sixty cents. Sixty cents! And that’s only if your tank is empty. Even if you have a huge car with a big tank, you’re still only going to save a dollar or two.

Rushing to fill your tank before a 1.5 cent price increase is a dumb idea, and an even dumber way to lead a news story. Any decent news editor would snip that opening line right off the bat, for both of those reasons.

So that’s today’s rant. I wish this was an isolated event, but as I said, I’m hearing this kind of bad news reporting fairly often these days.

Where is the editor? This is the kind of thing that is supposed to separate “real” journalism from Joe Blogger and Jane Podcaster. Professionalism! How about we add another half-cent to the price of gas and funnel it into improving the news department at CBC Radio Montreal!

Dream Guidance Needed

On CBC Radio 1 this morning, Melissa  Auf der Maur told Q‘s Jian Ghomeshi that she is guided by her dreams. That brought to mind a dream I had earlier this week.

A bunch of elephants came to visit. Even though they were full-sized elephants, they managed to fit into my house just fine. (Oh thank you dreamscape, for your unabashed warping of all our dimensions!) The elephants were in a good mood and were pretty well behaved. The baby elephants were adorable. Nothing more than a pleasant day at home with the elephants until their friend the hippopotamus showed up.

He wasn’t very big as hippopotamuses go (a bit taller than waist-high on me). He was also in a pretty good mood, but man did he stink! He was covered in a thin layer – just a sheen, really – of some really rancid slime. Oh wow, I’m almost losing my lunch right now just thinking about it.

I really wanted to show the hippo the door, but I didn’t want to offend him, or his friend the elephants. Then I woke up.

So how about it, Mel? Got any guidance for me on that one? Or what about the one where the Komodo Dragon was sniffing my crotch?